Managing many employees can be an expensive and time-consuming process, especially when someone has to oversee lots of little details and micro-manage things that could be automated, such as scheduling. Using employee scheduling software can eliminate much of the hassle and need for managerial oversight regarding employee attendance, scheduling, and time off.
Businesses are an ever-changing environment, and keeping track of employees, their hours, and attendance requires accuracy and the ability to make real-time adjustments. It would be costly and ineffective to try and do this manually.
Employee Scheduling Software Allows Easy Accessibility
Allowing your employees to easily punch in and out of their work schedules from anywhere will make worker management much more efficient and organized. With more employees working remotely or from home, granting flexible access to the work schedule is especially important.
Most employee scheduling software solutions allow users to view time cards and schedule information from their chosen device. This includes a smartphone, tablet, computer, or laptop. This flexible access helps improve employee attendance and gives workers adequate time to plan their personal lives accordingly.
From a managerial standpoint, flexible access allows employers to see at a glance whether or not employees are punching into and out of their shifts on time. Managerial approval isn’t required on every punch, which speeds up daily work and minimizes the manager’s role in daily scheduling.
Employee Scheduling Software Promotes Accountability
Automating part of the scheduling process with an employee scheduling tool allows managers to create shifts for employees in far as advance as possible. Last-minute scheduling can often lead to conflicts between work and personal life amongst employees and can, in turn, lead to employee absences.
By granting access to schedules early through web-based employee scheduling software, employees are held accountable for knowing when they have to work ahead of time and planning their personal lives around that schedule. This will lead to fewer absences and overall increased productivity without managers’ need to inform employees of their schedule for the next week. This frees up managers to handle other, more pertinent business operations and allows employees to operate independently in most cases.
In most cases, employee job scheduling software can be set up to send alerts or reminders based on shift information. They can be notified of shift start or end times, when it’s time to take a break and if they’re nearing overtime. These reminders can help prevent unnecessary overtime or missed breaks, which is also a concern for labor law compliance.
Scheduling and Time Off Requests
Another benefit of using an online employee scheduling app is employees’ ability to request time off through the automated system. Once an employee has requested time off, all a manager has to do is approve the request. The approved time off will then show up on the schedule and be viewed by scheduling managers.
The ability to view approved time off when crafting schedules gives managers the ability to pre-emptively know about and make arrangements for employee absences. This helps prevent shortages in personnel due to a key employee being out of work for a period of time.
Real-Time Tracking With Employee Scheduling Software
One of the most significant benefits of an employee scheduling system for managers is that they no longer have to micromanage individual employees in the event of changes in the workplace. There is no need to make phone calls or check-ins to see if an employee has shown up to work. They can see immediately from the app who has punched in or out or who might have left early due to sickness or personal reasons.
This makes the workplace more fluid in the event of personnel shortages. By knowing immediately if an employee is out, managers can shift workers around to cover that outage or call in additional help and place them on the schedule in a much simpler manner than through manual scheduling means. This is crucial when adjusting to sudden increases in business or when holidays and other events pose a new situation. This will increase overall efficiency and productivity in the business.
