Vendor receipts

Every material purchase should attach to a job. Drag a receipt into the job and we'll OCR the vendor, amount, and date so you don't type it. This is your audit trail — when the IRS asks, when a customer disputes a material line, when you're trying to figure out your real margin on a job from six months ago, the photographed receipt is the answer.

Add a receipt

From a job, drag the photo or PDF into the Materials section. Or hit Add receipt from the truck — phone camera works fine, no special app needed. The photo can be of the printed receipt, the supplier's emailed PDF, or even a phone screenshot of the supplier's online order confirmation.

Receipts taken in poor lighting still OCR cleanly as long as the vendor name and total are visible. If the photo is too blurred to read, you can edit the extracted fields manually.

What we extract

Vendor name, total, date, last-4 of card used (if visible). You confirm or correct, then save. The line item attaches to the job's material cost. We do NOT store full card numbers or any PII beyond what's visible on the receipt itself.

If the receipt has line items (most do), the OCR also attempts to extract them and pre-populate the Materials section with individual lines. Skim and correct — usually faster than typing from scratch.

Markup

If your price book has the item, the sell price applies automatically with your markup. Otherwise enter a sell price manually before billing the customer. The job's cost (what you paid) and the customer's bill (what you charged) are stored separately so margin is visible at all times.

Multiple receipts per material order

Sometimes a single order arrives in multiple deliveries with multiple receipts. Add each one to the job — Construction Scope tracks them individually but rolls them up to a single 'Materials — vendor X' line on the customer's invoice. The customer sees one line; you see the detail.

Receipts without a job

If you bought materials before assigning a job (truck stock, anticipated work), drag the receipt to the Materials inbox at Settings → Materials → Unassigned. Later, when you start a job that uses those materials, allocate them from the inbox to the right job. The cost moves to the job, the audit trail stays clean.